ChatGPT prompts can dramatically increase your business efficiency if you know how to approach the AI correctly.
In this guide, I will show you proven prompts that I use every day and that will save you valuable time.
Why good prompts are crucial
A precise prompt is the difference between mediocre and outstanding AI results.
With the right instructions, ChatGPT will become your most valuable employee.
The quality of your inquiries directly determines the quality of the answers.
The basic structure of successful prompts
Successful prompts usually follow a certain pattern:
- defining the role: Give ChatGPT a clear identity
- provide context: Explain the situation and background
- Clear instructions: State precisely what you need
- specify format: Determine what the answer should look like
- give examples: Show what you imagine
The 23 Best ChatGPT Prompts for Business
For…
1. Content creation
Role: You are an experienced content strategist Task: Create a blog post on the topic [topic] Target group: [description of your target group] Tonality: [e.g. professional, relaxed, informative] Length: approx. 800 words Structure: Introduction, 3-4 main points with subheadings, conclusion Special feature: Integrate the keywords [insert keywords]
2. E-mail communication
Role: You are a communications expert Task: Formulate a friendly but firm response to the following customer complaint Context: [Description of the situation] Customer email: [Insert the original email] Tonality: Understanding, solution-oriented Goal: Reassure the customer and offer a concrete solution
3. Social media strategy
Role: You are a social media manager Task: Create a monthly plan for LinkedIn posts Industry: [Your industry] Goals: [e.g. lead generation, brand awareness] Format: Table with date, topic, content, call-to-action Special feature: Integrate current industry trends and recurring themes
4. Product descriptions
Role: You are a copywriter with e-commerce experience Task: Write convincing product descriptions Product: [product name and key features] Target audience: [description] Tonality: [e.g. convincing, emotional, fact-based] Structure: headline, emotional hook, key features, benefits, call to action Length: 250-300 words
5. Meeting preparation
Role: You are a business coach Task: Create a structured agenda for a strategy meeting Topic: [Topic of the meeting] Participants: [Positions/roles of the participants] Duration: [e.g. 60 minutes] Goal of the meeting: [Desired result] Format: Clear time specifications, responsibilities, required preparation
6. Market analysis
Role: You are a market analyst Task: Create a SWOT analysis for the following product/company Product/company: [description] Industry: [industry information] Competitors: [main competitors] Format: Structured SWOT with 4-5 points per category and short explanations
7. Create customer surveys
Role: You are a market research expert Task: Develop a customer satisfaction survey Product/Service: [Description] Objective of the survey: [What do you want to find out?] Length: Max. 10 questions Format: Mix of multiple choice, scale questions and 1-2 open questions
8. Business presentations
Role: You are a presentation expert Task: Create the basic framework for a convincing investor presentation Company: [Brief information about the company] Objective: [e.g. financing, partnership] Format: Slide overview with main points and most important arguments for each slide
9. Job advertisements
Role: You are an HR manager Task: Write an appealing job advertisement Position: [Job title] Requirements: [Most important skills and experience] Company culture: [Description] Special feature: The advertisement should be authentic and at the same time attractive to applicants
10. Project planning
Role: You are a project manager Task: Create a schedule for the following project Project: [Project description] Time frame: [Total duration] Team: [Available roles/people] Format: Tabular schedule with milestones, responsibilities and dependencies
11. Customer persona
Role: You are a marketing strategist Task: Develop a detailed customer persona Product/Service: [Description] Target market: [Industry, region, etc.] Format: Profile with demographic data, needs, pain points, goals, media usage
12. Prepare for sales talks
Role: You are a sales trainer Task: Create a script for sales conversations Product: [product description] Target customer: [description] Typical objections: [list of 3-5 common objections] Format: Conversation guide with introduction, key arguments, answers to objections, conclusion
13. Troubleshooting Guide
Role: You are a technical support specialist Task: Create a user-friendly troubleshooting guide Product: [Product name] Common problems: [List of problems] Target audience: [Technical understanding] Format: Step-by-step guide with screenshots/image descriptions
14. Competitive Analysis
Role: You are a market analyst Task: Compare our product with that of the competition Our product: [Description] Competing products: [List] Comparison criteria: Price, features, target group, market position, unique selling points Format: Comparison table with textual summary of strengths and weaknesses
15th Crisis Management Plan
Role: You are a PR consultant Task: Create a crisis management plan for the following scenario Scenario: [Description of a possible crisis] Company: [Brief description] Format: Steps with timeline, responsibilities, communication guidelines, statements
16. Sales analysis
Role: You are a sales analyst Task: Analyze the following sales data and provide recommendations for action Data: [Insert sales figures] Period: [Specify the period] Format: Summary of the most important findings, identification of patterns, concrete recommendations for action
17. Product Roadmap
Role: You are a product manager Task: Create a product roadmap for the next 12 months Product: [Product description] Current challenges: [List] Market targets: [Description] Format: Quarterly planning with features, priorities and business goals
18. Customer Service Scripts
Role: You are a customer service trainer Task: Develop response templates for common customer inquiries Product/Service: [Description] Common inquiries: [List of inquiries] Tonality: [e.g. friendly, professional, solution-oriented] Format: Ready-made text blocks with possible variations
19th content calendar
Role: You are a content manager Task: Create a content calendar for the next 3 months Channels: [e.g. blog, social media, newsletter] Main topics: [topic areas] Target group: [description] Format: table with date, channel, topic, core message, CTA
20. Onboarding process
Role: You are an HR specialist Task: Develop a structured onboarding process for new employees Position: [Job title] Department: [Department name] Duration: First 30 days Format: Weekly structure with activities, responsible persons and learning objectives
21. Data analysis
Role: You are a data analyst Task: Interpret the following data and draw conclusions Data: [Insert data] Context: [Description of the context] Goal of the analysis: [What do you want to find out?] Format: Summary, visualization suggestions, insights, recommendations for action
22. Business plan structure
Role: You are a management consultant Task: Create the outline for a convincing business plan Business idea: [Description] Industry: [Industry information] Target group: [Investors, bank, partners] Format: Detailed outline with subsections and short explanations of the content
23. SEO optimization
Role: You are an SEO expert Task: Analyze the following text and optimize it for search engines Text: [Insert text] Target keywords: [List of keywords] Format: Optimized text with suggested changes and reasons
How to customize the prompts for your business
The prompts above are basic frameworks that you should adapt individually:
- Industry-specific language insert
- Concrete corporate goals integrate
- Corporate Identity take into account
- precisely define the target group
- Previous successes add context
Frequently Asked Questions about ChatGPT Prompts
How long should a good prompt be?
An effective prompt should be detailed enough to provide the necessary context, but not overloaded.
Between 50-150 words is usually a good guideline.
The quality of the content is more important than the length.
Why do I sometimes get bad results despite good prompts?
Even with perfect prompts, ChatGPT can sometimes produce unexpected results.
Possible reasons include ambiguities in your query, lack of context, or the inherent limitations of the AI model.
In such cases, be more specific in your request and provide more context.
How can I protect confidential company data?
Never share sensitive information such as customer data, trade secrets or internal financial information with ChatGPT.
Anonymize data before entering it.
Use general descriptions instead of specific, identifiable details.
How often should I revise my prompts?
Think of prompts as living documents that should be optimized regularly.
Evaluate the results regularly and adjust your prompts based on the quality of the answers.
With each iteration, your prompts become more effective.
Can I standardize prompts for my team?
Yes, creating a prompt library for your team can increase efficiency.
Document successful prompts and share them in a central repository.
This saves time and ensures consistent results.
Conclusion
The right ChatGPT prompts are powerful tools that can take your business efficiency to a new level.
Experiment with the examples presented, adapt them to your specific needs and watch the quality of your AI-supported work increase.
With a little practice, you will quickly develop your own highly effective prompts that are tailored precisely to the needs of your company.
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